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PRECISION
VALLEY FISH AND GAME ASSOCIATION
BY-LAWS
BY
LAWS PDFARTICLE I: NAME
This organization shall be known as:
PRECISION VALLEY FISH AND GAME ASSOCIATION
ARTICLE II: OBJECT
The object
of this organization is to maintain and hand
down to future generations that splendid
heritage of the rod and gun which we have
received from pioneer hunters and fisherman of
Vermont;
to encourage the young people of this locality
to love and enjoy the outdoor natural
attractions of wood and stream; to encourage
proper protection of fish, game and birds, and
the
preservation of their natural homes; to help
mold and develop public sentiment; to uphold the
statutes of the State of Vermont as related to
the conservation of wildlife; and to promote and
encourage
good sportsmanship among our members and the
outdoor fraternity as a whole. The object of
this association shall not be changed.
ARTICLE III: PURPOSE
This
corporation is organized and shall be operated
solely and exclusively for recreation,
conservation, social, pleasure and other
non-profit purposes. No part of the net earnings
shall inure
to the benefit of any member.
ARTICLE IV: MEMBERSHIP
A. All users of these facilities
shall be required to sign a liability waiver. A
parent or guardian must sign a liability waiver
for a minor.
B. Any person eighteen (18) years
of age or over, who is desirous of aiding in the
objects of the work of this organization, may
present his/her name with the proper membership
fee to a
member of
the Executive Committee and in return shall
receive a membership.
C. Any person under eighteen (18)
years of age, who is desirous of aiding in the
objects of the work of this organization, may
present his/her name with the proper fee to a
member of the
Executive Committee and in
return shall receive a membership, and shall be
designated as a JUNIOR member.
D. JUNIOR members shall be
allowed a voice but, shall not vote on the
business of the organization.
E. There will be only one vote per
membership.
F. A person sixty-five (65)
years of age or older, who has been an active
member for 5 years or more, may become a SENIOR
member of the organization by paying one-half
the annual dues
each year.
G. A person sixty-five (65) years of age
or older who is desirous of becoming a SENIOR
member, and who has not been a past active
member for 5 years must meet the following
criteria:
1) Deduct the number of
active years from 5.
2) Pay the current annual
membership rate times the number of years
determined in (1) above.
H. All existing permanent members at the
time this change goes into effect will be exempt
from payment of dues.
I. Persons using the range
must be eighteen (18) years of age or older or
accompanied by a member that is eighteen (18)
years of age or older.
J. Membership Period – The period
of a membership for any individual shall
commence upon the date of purchase and expire
December 31 of the current year. Memberships may
be
purchased in
advance for future years of continuous
membership. The period of membership for years
purchased in advance will be from January 1 of
the first year paid for to December 31
of the last year
paid for.
K. Part Year Membership – Starting the
first day of September, last third of the year
memberships will be available to new and lapsed
members provided they also purchase the next
year’s
membership
at the same time. The fee for the final third of
the year membership will be ¼ the regular fee.
L. Fee Schedule
1) Annual Membership – This
is a family membership which will include two
adults and all children under 18 years of age.
Any fee change to be set at the annual meeting.
Such changes
must be warned to the general
membership at least (5) days prior to the
meeting. A two-thirds majority of the eligible
voters present is required for any changes in
the dues. Any
changes
made to the dues will become effective the day
following the Annual meeting.
2) JUNIOR Membership –
Individuals under eighteen (18) years of age who
are not included in any family membership. Fee
of ¼ of ANNUAL membership.
3) Military Personnel – A
Club member who is on active duty with the armed
forces of the United States, inclusive of
members of the reserve components ordered to
active Federal
duty, shall be carried as a
member in good standing without having to pay
the annual membership fee, until the beginning
of the second calendar year after their return
from
such duty.
A copy of the orders placing the individual on
active duty must be submitted.
M. New membership cards shall be turned
in at each monthly meeting to the Membership
Chairman, who shall record the name, address
phone number and card number of the new member
in the
permanent records of the organization.
N. Disciplinary Action
If any member of the
organization be charged by another member with
conduct contrary to the interests of the
organization, those charges shall be made in
private to the President. If the
President considers the
charges to be sufficiently serious and well
founded to merit possible disciplinary action,
he shall call a meeting of the Executive
Committee for the purposes of
hearing that evidence
concerning the charges and recommend appropriate
action, up to, and including, permanent
dismissal from the organization. In the event
that the President declines
to call
such a hearing, the member who is preferring the
charges of misconduct may secure a petition. If
the petition bears the signatures of five (5)
members of the organization, the
President must call a
hearing. Both the person making the charges and
the person being charged with misconduct must be
warned to be present at the hearing with their
witnesses.
The
warnings must be made in person by the President
or by first class mail at least five (5) days
before the date of the hearing. If the person
making the charge of misconduct or the
person being charged with
misconduct is dissatisfied with the judgment of
the hearing, either may elect to take the matter
before the membership at either a regular or
special
meeting
where the majority vote of the members present
shall dismiss the charges, implement the
recommendations of the Executive Committee, or
asses other disciplinary action.
O. Commercial Use – Commercial use
of the Club facilities by any member is
prohibited. This does not apply to events run,
or sponsored by the Club.
ARTICLE V: OFFICERS
A. The officers of this
organization shall be a President,
Vice-president, Secretary(ies), Treasurer and
Directors, who, acting together shall constitute
the Executive Committee. They shall be
elected by a majority vote of
the members in good standing at the Annual
Meeting of the organization. All officers shall
hold offices for one year or until their
successors are elected. Two
auditors shall be appointed at the request of
the Executive Committee.
B. The Directors of the
organization shall consist of at least nine
members and shall include the officers. The
Directors shall be elected or re-elected until
successors are elected.
C. The preceding President shall
automatically become a Director for one year.
D. Vacancies that open within the
Executive Committee during the course of the
year, due to resignation, moving, etc., shall be
filled with replacements appointed by the
Executive
Committee. The terms of the appointed
replacements will end at the next Annual Meeting
when elections are held.
E. Attendance records of
Directors and Officers will be kept for regular
and special meetings and for Directors’
meetings. It is the primary responsibility of
each Director to attend the monthly
meetings,
and those records will be presented at the end
of the year to the membership. Officers and
Directors failing to attend seventy-five percent
(75%) of these meetings without a valid
reason
shall be ineligible to hold office the following
year. The Executive Committee shall make the
determination of the validity of a reason for a
member to be absent in excess of
twenty-five (25%) percent of
the meetings.
F. The business and property
of this organization shall be managed by the
Executive Committee. A legal Quorum (a minimum
of seven) for transacting the business of this
organization shall
consist of those members of
the Executive Committee present at that meeting.
G. All members of the Executive
Committee shall be eighteen (18) years of age or
over.
ARTICLE VI: DUTIES OF THE OFFICERS
A. The President shall
preside at all meetings of the membership and
shall be the Chairman of the executive
Committee. He shall appoint such committees and
agents as are deemed advisable.
B. The Vice- President shall
assist the President in carrying out his duties
and shall fulfill all the duties of the
Presidency in the absence of the President.
C. The Secretary shall keep
such records within the State of Vermont. He/She
shall procure and file with the proper
authorities all reports, records and papers
required by law, and shall keep
copies of such records,
reports and papers on file at all times. The
Secretary shall have custody of all records and
correspondence of the organization, except
treasury records of the current
fiscal period, and shall keep such records in
the State of Vermont. Such records shall be kept
in books and files of a permanent nature and
shall be open for inspection by other members by
prior arrangement with the Secretary. The
Secretary shall record proceedings of all
meetings of the membership and all meetings of
the Executive Committee.
D. The Treasure shall custody
of the monies and the negotiable assets of the
organization, and shall pay all debts of the
organization by check within the limits of such
assets. The Treasurer
shall prepare, annually, at the close of the
fiscal year, a complete financial statement.
This financial statement shall be presented to
the membership at the Annual meeting and filed
with the
Secretary. All
financial records of the organization shall be
kept in books and files of a permanent nature
and shall be open to inspection by other members
by prior arrangement with the
Treasurer. Persons receiving monies as an agent
of the Precision Valley Fish & Game
Association shall give those monies to the
Treasurer as soon as practicable but, no later
than the next
monthly meeting. The
person(s) receiving those monies shall be solely
responsible until those monies are in the
Treasurer’s hands. Any auditors appointed shall
audit the books and records
of the Treasurer at any
time as may be voted by the membership or the
Executive Committee.
E. The President, Treasurer
and Secretary, acting jointly shall have the
authority to borrow money for the organization,
subject to the prior approval of the membership
at any regular or special
meeting warned for that
purpose stating the date, place, time and
purpose of that meeting.
F. Expenditures not to
exceed $500.00 for any one time or project may
be made by a majority vote of the Executive
Committee. Expenditures in excess of $500.00
must be approved by the
general membership at any regular or special
meeting except that the officers of this
organization, acting together and in full
agreement may approve expenditures $1000.00 for
emergency
repairs to the
organizations buildings, structures, grounds or
other property. Discipline Chairmen may, if
pre-authorized by the membership, purchase
supplies and/or repairs in order to take
advantage of special prices or maintain
equipment necessary for the functioning of the
event. The Treasurer is authorized to pay those
month-to-month expenses such as heating fuel,
electricity, loans, as they occur so that the
Club will not have to pay additional charges for
late payments. Sale of any assets of the
organization must have prior approval of the
membership
by majority vote at any
regular or special meeting. If such sale
involves assets exceeding $500.00 in value, the
membership must be given written notice at least
five (5) days in advance,
stating place, time and purpose of the meeting
at which such sale is to be voted upon. Any
money taken from the natural resources of the
Club land shall be put into a separate fund in a
savings account to be
used for the upkeep of buildings, and to pay
taxes and insurance after all other means have
been exhausted.
ARTICLE VII: MEETINGS
A. The Annual Meeting of the
members shall be held each year for the purpose
of electing officers and the directors of the
organization and for the transaction of such
other business as may
be
lawfully come before such meeting. The date of
the Annual Meeting is to be set at the November
meeting of the preceding year, with notice of an
alternate date in the event of an
emergency. Notice of
such meeting shall be given to each member of
record at least fourteen (14) days prior to such
meeting.
B. Special meetings of the
members may be called by the Executive Committee
and notice thereof shall be given at least five
(5) days prior to the meeting, and such notice
shall state the date,
place, time and purpose
for which such meetings are called. No other
business shall be transacted at such meetings
other than for which it was called.
C. Any notices, warnings or
newsletters may be sent to the general
membership via first class mail or electronic
means, (e-mail, fax, etc.). In order to receive
said messages via electronic
means, a member must
indicate that they are willing to accept such
correspondence in that manner. Members not
giving such indication will continue to receive
their correspondence via
first class mail.
D. The fiscal year of this
organization shall be the twelve (12) month
period beginning January 1 and ending December
31 of each year.
E. A regular meeting shall be
held each month. Monthly meetings shall be held
on the first Saturday of each month unless that
weekend is a holiday. In such cases, the meeting
will be held
the
following Saturday. Recognized
holidays that will affect the meeting schedule
are to be determined by the Executive Committee
and notification given to the general membership
by
the Annual Meeting.
F. Order of Business
1. Reading of the Minutes of
the last meeting.
2. Treasurer’s Report
3. Report of Committees
4. Communications
5. Unfinished Business
6. New Business
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The rules contained in “Robert’s Rules of Order”
shall govern this organization in all cases to
which they are applicable and in which they are
not inconsistent with the By-Laws of this
organization.
ARTICLE IX: AMENDMENTS
These By-Laws may be amended by two-thirds
majority vote of the membership present at any
regular or special meeting, provided notice of
such proposed amendment has been given to the
membership by first class mail or by electronic
means if agreed to by the recipient at least
five (5) days prior to such meeting.
ARTICLE X: PLEDGE
All members upon joining this organization shall
agree to obey the By-Laws and to promote and
carry out the objects of the organization.
ARTICLE XI: DISSOLUTION
A. In the event of the
dissolution of this organization, the assets
thereof shall be expended for the purposes for
which this Club is organized, as set forth in
Article II of these By-Laws. If this is
not
feasible, said assets shall be distributed in a
manner as may be voted by a majority of the
members present at the meeting called for the
dissolution of the organization.
B. In no event shall any
asset of this organization revert to the private
ownership of any officer or member of this
organization without compensation received,
equal to fair market value at the
time
of transfer, except articles of property which
may have been donated by said officer or member.
OFFICERS OF PRECISION VALLEY
FISH AND GAME ASSOCIATION
Amended January 05, 2022